ClinicalPearls Privacy Policy

Version v1 — Effective 2026-09-27

This Privacy Policy explains how ClinicalPearls ("ClinicalPearls", "we", "us") handles information when you use the platform during the pilot and afterward.

Our core commitment

No PHI is ever transmitted or stored. ClinicalPearls is built so that protected health information ("PHI") as defined by HIPAA never enters the platform. You are the de-identifier: before anything is saved, you review your content and personally confirm — through the explicit de-identification attestation — that no identifiers remain. The automated scrub is only a safety net; the physician is the de-identifier.

What we collect

• Account information. Your name, email address, specialty, and role, used to create and operate your account.
• Content you create. Pearls, cases, dictated transcripts, uploaded papers, and notes in your Dossier. By design, this content contains no PHI: you attest at save time that all identifiers have been removed, replaced, or generalized.
• Usage information. Basic technical logs (for example, pages requested and error reports) needed to run and secure the service.

How your content is used

• Your Dossier — pearls, cases, transcripts, and papers — belongs to you. It is private to your account and is never sold or shared as your personal data.
• Content you explicitly submit to the contributor program is governed by the Author Terms of Service and the per-case attestation you sign, and is de-identified before submission.
• Uploaded papers are stored privately and are visible only to you.

AI processing

The platform uses AI models to structure dictated cases, suggest literature, and answer questions over your own documents. AI processing operates on the de-identified text you provide. Dictated audio is transcribed so you can review the full transcript and complete the de-identification attestation before any content is saved.

What we never do

• We never sell your personal information.
• We never use your Dossier content to advertise to you.
• We never ask you to upload identifiable patient records, charts, or images.

Data retention and deletion

You may delete pearls, cases, and papers from your Dossier at any time. You may request deletion of your account and its content by contacting us. Content already delivered to dataset buyers under the contributor program is governed by the Author Terms of Service.

Security

Data is encrypted in transit and at rest. Access to account data is limited to what is necessary to operate the platform.

Contact

Questions about this policy can be sent to us through the contact information listed on the About page.